Financial Information


Financial Aid Office

Mission: An education at Vanguard University is a lifetime investment.  The Financial Aid Office is committed to counseling, advising, and educating our campus community with the utmost care.  We provide students with the resources to make a Vanguard education financially attainable by balancing responsible stewardship of all financial aid funds with student-centered values.

The Financial Aid Office offers counseling and assistance to students and their families by providing information about financial aid options and application procedures. Visit http://www.vanguard.edu/financialaid for hours of operation and contact information.

Financial Aid Sources

Vanguard University offers federal grants, state grants, institutional grants and scholarships, federal loans and employment opportunities to eligible students seeking assistance to help pay for educational costs. Vanguard University awards financial aid to students regardless of race, color, sex, national origin, or disability. All students are guaranteed fair and equal treatment in the awarding of financial aid.

Information about specific scholarships, grants, loans, and employment is available online at http://www.vanguard.edu/financialaid.

Applying for Federal, State and Need-based Aid

New and continuing students applying for financial aid should follow the steps below:

Step 1: Apply for admission to Vanguard University. All applicants for financial aid must be accepted for admission to the University before eligibility will be determined.

Step 2: File the Free Application for Federal Student Aid (FAFSA) by March 2nd annually, online at https://studentaid.ed.gov/sa/fafsa. The school code (001293) must be included for information to be sent to Vanguard University.

Step 3: California residents applying for the Cal Grant Program must submit the Cal Grant GPA Verification Form by March 2nd. Check with your High School counselor for GPA submission process. Community College Transfer students must submit the G6 Transfer Entitlement Certification Form to CSAC by the CSAC deadline.

Students interested in the Vanguard University talent scholarships (Athletics, Forensics, Music and Musical Theatre) must contact the appropriate university department for scholarship requirements.

Students must complete the financial aid application process every academic year. Aid applications for the Professional Studies and Graduate programs are available online at http://www.vanguard.edu/financialaid/.

Note for Non-degree credential students:

Non-degree credential students are considered 5th year undergraduates and must file the Free Application for Federal Student Aid (FAFSA) online at https://studentaid.ed.gov/sa/fafsa by March 2nd each year. Students should indicate their grade level on the FAFSA as Teaching Credential (non-degree program) or 5th Year Undergraduate. Parent information may be required on the FAFSA based on dependency status.

Financial aid awards are determined based on the assumption that students will enroll full-time for their program of study. Undergraduate students are also assumed to live on-campus. Students who do not plan to enroll full-time or whose housing plans have changed must notify the Financial Aid Office immediately prior to the start of the semester by submitting a Status Change Form. A change in enrollment or housing will require that a student’s financial aid awards and cost of attendance be adjusted and revised as necessary in accordance with federal, state and institutional regulations.

Financial Aid Application Deadlines

The priority deadline for financial aid is March 2nd of each year. Students applying by the priority deadline will be considered for all sources of financial assistance based on federal aid eligibility and class level. Students applying after the deadline will be awarded financial aid based on availability of funds. Students are encouraged to apply as soon as possible after October 1st, and before March 2nd, to receive comprehensive financial aid packages.

General Eligibility to receive financial aid:

  • Students must be U.S. citizens, permanent residents, or other eligible non-citizens and meet other program eligibility requirements to be eligible for federal, California state, and University funded financial aid programs. Limited scholarships and work opportunities are available for international students.
  • Students must be enrolled in a degree program or eligible non-degree program at Vanguard University. Students working towards a second Bachelor’s degree are only eligible for Federal Subsidized and Unsubsidized Direct Loan programs, and aggregate limits apply.
  • Students must have received a high school diploma or the equivalent of a high school diploma such as General Education Development (GED) certificate, have completed homeschooling at the secondary level as defined by state law or have completed secondary school education in a homeschool setting which qualifies for an exemption from compulsory attendance requirements under state law, if state law does not require a home-schooled student to receive a credential for their education.
  • Students must be enrolled full-time to be eligible for most University funded financial aid programs. Eligibility for federal and California state grant programs require at least half-time enrollment. Students who enroll less than half-time are generally only eligible for the Federal PELL grant if qualified.
  • Students must not owe a refund from any federal grant or loan or be in default on any federal loan.
  • Students required to register with the Selective Service must register.
  • Students must make Satisfactory Academic Progress.

Federal Verification

The U. S. Department of Education or Vanguard University may select a student’s financial aid application (FAFSA) for a review process called verification. Selections for verification may be made randomly by the U.S. Department of Education or by Vanguard University to resolve conflicting information reported on a FAFSA application.

In accordance with federal guidelines, Vanguard University will withhold the disbursement (for new undergraduate students) or awarding (for returning students) of Federal financial aid until the verification process is considered complete by Vanguard University.

The required verification forms and requirements will be posted as missing items in the myVU Self-Service portal. Missing information emails will be sent monthly to the Vanguard University email address until the student’s application is complete and any conflicting information has been resolved to the satisfaction of Vanguard University in accordance with federal regulations.

All required documents and instructions can be found on the Forms page at http://www.vanguard.edu/financialaid. All verification items must be submitted to the Financial Aid Office by July 1, or 30 days after a new student is accepted to the University or an additional item is requested.

Financial Aid Communications

The Financial Aid Office primarily communicates with students electronically. Students are notified of information regarding their aid application via their Vanguard University email and myVU, Vanguard’s online portal which provides access to various campus systems. The Financial Aid Office will not correspond with students via their personal email accounts to protect their privacy and security. Students who wish to opt out of electronic communication must notify the Financial Aid Office in writing. 

Financial Aid Disbursements

Disbursement begins one week before classes start each term, and continues weekly through the last day of class. Financial aid will be applied directly to the student’s account to pay for tuition, fees, and room and board charges. Students attending both the Fall and Spring will receive financial aid for the full academic year, disbursed equally each semester to the student’s account. Students attending only one semester are only eligible to receive the financial aid awarded for that semester. Students who graduate in December will have their Federal Direct Loans pro-rated based on enrollment.

Satisfactory Academic Progress – Federal & State Aid

Students receiving financial aid must demonstrate satisfactory academic progress (SAP) in their degree program. These standards are separate and distinct from the University's Academic Probation and Disqualification Policies as stated in the University Catalog. Each student’s academic history will be evaluated at the end of each semester after grades are posted, in accordance with the following regulations:

Qualitative Measure: All undergraduate financial aid recipients are required to maintain a minimum 2.00 Cumulative GPA. Please note that merit scholarships may require a higher minimum GPA in order to maintain eligibility. All credential and graduate financial aid recipients are required to maintain a minimum 3.00 Cumulative GPA. 

Quantitative Measure: Students must complete 67% of all units attempted each semester. Classes for which a student receives a letter grade of A, B, C, D, F, W, WF, WP, CR, I, are P are considered attempted. Classes for which a student receives a letter grade of A, B, C, D, CR and P are considered complete.

Full-time undergraduate 67% = 16 units per academic year (8 units/term)

Full-time graduate 67% = 12 units per academic year (6 units/term)

Students who are enrolled less than full-time must complete the number of units for which financial aid was approved and funded.

Please note: In order to graduate with a Bachelor’s degree within four-years, full-time enrollment will need to consist of a minimum of 15.5 units per semester.

Maximum Time Frame for Completion: A student may not receive federal aid for more than 150% of the normal time frame required to complete their degree program. For undergraduates that is a maximum of 186 total units (including repeated courses and units transferred into Vanguard) or 12 full-time semesters, whichever comes first. Graduate and credential students have shorter time limits depending on program length. Important: The maximum timeframe to complete degree requirements does not override institutional, federal or state financial aid programs that have a maximum period of eligibility. For example, University funded undergraduate scholarships and the Cal Grant are available for a maximum of eight semesters. Student should refer to their Academic Degree Requirements for information on the recommended course load required their degree requirements in eight semesters (four years).

The following grades meet the satisfactory academic requirements for both graduate and undergraduate students: A, B, C, D, CR and P. The following grades do not meet the academic requirements for both graduate and undergraduate students: W, WP, WF, F, I and AU.

Incomplete (I) Grades: For SAP purposes, incomplete grades count as attempted but not earned credit. Therefore, it will not be counted towards meeting the minimum GPA or credit completion and may result in Financial Aid Warning or Suspension until the grade has been posted. 

Withdrawals (W, WP, WF, F): Students who withdraw entirely from a semester or withdraw from a course(s) in which financial aid was received, are counted to have used eligibility towards the maximum time frame limit for degree completion. 

Transfer Course Evaluation: Transfer students are evaluated based on the number of units accepted at admission to determine their maximum time frame to receive financial aid.

Repeated Courses: A student who receives federal financial aid (Title IV funds) must follow Repeat Coursework rules in order to be considered as meeting enrollment requirements for financial aid eligibility and satisfactory academic progress. The federal regulations are listed below:

  • A student may repeat a previously passed course once.
  • A student may repeat a failed course until the student passes the course.
  • A student, who passes a course but does not meet the grade requirement   established by the college or school, may only repeat the course one time.
  • A student who earns a passing grade in a course and chooses to retake the course a second time earning a grade of "F" or "W" may not take the course a third time and that course be considered as enrollment of federal financial aid programs.
  • A student may repeat a course as an independent study, special topics, film genre, etc., as long as the subject matter is different for each course.

Failure to meet minimum standards to maintain financial aid eligibility (SAP) will result in being placed on Financial Aid Warning for the following semester. While on Financial Aid Warning, students retain financial aid eligibility and receive normal financial aid awards. At the end of the warning semester students are expected to have brought their academic standing up to meet the minimum SAP requirements. Failure to meet the minimum standards for a second time will result in Financial Aid Disqualification, (immediate termination) of financial aid eligibility. This includes all Federal, State and Institutional financial aid.  Students completing the maximum number of semesters allowed for their degree program will be terminated from future financial aid. Students may appeal Financial Aid Disqualification by completing the required appeal forms available in the Financial Aid Office.

If the Financial Aid Committee approves a SAP appeal, students will be placed on Financial Aid Probation and their financial aid will be reinstated the following semester. The Financial Aid Committee may require benchmarks that are to be met before reinstatement will be granted beyond the initial semester. In all cases, students who successfully complete a semester while on Financial Aid Warning or Disqualification AND meet both quantitative and qualitative SAP standards at the end of the semester, will regain full eligibility for financial aid beginning with the subsequent semester (maximum time limits still apply).

Satisfactory Academic Progress – Institutional Aid

Students receiving institutional financial aid (academic, need, merit, talent and athletic scholarships, or grants) must demonstrate satisfactory academic progress (SAP) in their degree program in order to retain their institutional aid. These standards are separate and distinct from the University's Academic Probation and Disqualification Policies as stated in the University Catalog. Each student’s academic history will be evaluated at the end of the academic year, after grades are posted in accordance with the following regulations: 

Qualitative Measure: All undergraduate and graduate institutional financial aid recipients are required to maintain a minimum cumulative GPA as defined by their institutional scholarship program in order to maintain eligibility.

Quantitative Measure: Full time financial aid recipients must make progress toward a degree as follows:

Undergraduates = 24 units per academic year (12 units/term)

Graduates = 18 units per academic year (9 units/term)

Students who are enrolled less than full-time must complete the number of units for which financial aid was approved and funded.

Maximum Time Frame: Students entering college for the first time are eligible for a maximum of four-years (eight semesters) of institutional aid.  Transfer students are eligible for a maximum of three-years (six semesters) of institutional aid before eligibility is exhausted. Graduate and credential students have shorter time limits depending on program length.

Institutional aid recipients who withdraw or take a leave of absence from the University for a maximum of one semester will have their institutional aid reinstated upon their return.

Institutional aid recipients who withdraw or take a leave of absence for more than one semester are not guaranteed any institutional aid in the event that they return to the University and will be evaluated for institutional aid opportunities as a transfer student.

Please note: In order to graduate within four-years, full-time enrollment will need to consist of a minimum of 15.5 units per semester for undergraduate students.

Withdrawal and Return of Title IV Funds (R2T4) Policy

Note: If you received financial aid an official or unofficial withdrawal will affect your current financial aid, your future financial aid eligibility, and your personal finances.

How a withdrawal affects financial aid

Federal regulations require Title IV financial aid funds to be awarded under the assumption that a student will attend the institution for the entire period in which federal assistance was awarded. When a student withdraws from all courses for any reason, including medical withdrawals and leave of absences, he/she may no longer be eligible for the full amount of Title IV funds that he/she was originally scheduled to receive. The return of funds is based upon the premise that students earn their financial aid in proportion to the amount of time in which they are enrolled. A pro-rated schedule is used to determine the amount of federal student aid funds he/she will have earned at the time of the withdrawal. Once 60% of the semester is completed, a student is considered to have earned all of his/her financial aid and will not be required to return any funds.  Institutional fund eligibility will be coordinated with the institutional refund policy.

Federal law requires schools to calculate how much federal financial aid a student has earned if that student:

  • completely withdraws, or
  • stops attending before completing the semester, or
  • does not complete all modules (courses which are not scheduled for the entire semester or payment period for which he/she has registered at the time those modules began.), or,
  • fails to earn a passing grade in all classes

The order in which aid is returned is as follows:

  • Direct Unsubsidized Loans
  • Direct Subsidized Loans
  • Direct PLUS Loans (Graduate student)
  • Direct PLUS Loans (Parent)
  • Federal Pell Grants
  • Federal Supplemental Educational Opportunity Grant (SEOG)
  • TEACH Grant
  • Iraq Afghanistan Service Grant
  • Other Federal sources of aid
Other Aid

The Return of Title IV funds policy does not apply to State Grants such as the Cal Grant, or institutional grants and scholarships.  These types of aid are returned based on the Vanguard University Office of Accounting Operations refund percentage calendar. Contact the Financial Aid Office for more information.

Student loan borrowers are responsible for loan funds that did not get returned to the lender as a part of the Return of Title IV Funds; repayment begins according to the terms and conditions of the promissory note.

Once the return is calculated and aid is sent back to the Department of Education, in some cases students may still owe money to the school. Students who receive federal financial aid and do not complete their classes during a semester or term could be responsible for repaying a portion of the aid they received. Students that do not begin attendance must repay all financial aid disbursed for the term. It is the responsibility of the student to make payment arrangement with the Office of Accounting Operations to pay any balance.

The University’s tuition/fee refund policy is separate from the federal regulations to repay unearned aid. Whether or not a student receives a tuition/fee refund has no bearing on the amount he/she must repay to the federal aid programs.

How the earned financial aid is calculated

Vanguard is required to determine the percentage of Title IV aid ‘’earned” by the student and to return the unearned portion to the appropriate aid programs. Regulations require the Financial Aid Office to perform R2T4 calculations within 30 days from the date the school determines a student’s withdrawal. The Financial Aid Office must then return the funds within 45 days of the calculation. The following formula is used to determine the percentage of unearned aid that must be returned to the federal government:

The percent earned is equal to the number of calendar days completed up to the withdrawal date, divided by the total calendar days in the payment period (less any scheduled breaks that are at least 5 days long).

The payment period for most students is the entire semester. However, for students enrolled in modules (courses which are not scheduled for the entire semester or term), the payment period only includes those days for the module(s) in which the student is registered. The percent unearned is equal to 100 percent minus the percent earned.

For students enrolled in modules: A student is considered withdrawn if the student does not complete all of the days in the payment period that the student was scheduled to complete. VU will track enrollment in each module (a group of courses in a program that do not span the entire length of the payment period combined to form a term) to determine if a student began enrollment in all scheduled courses. If a student officially drops courses in a later module while still attending a current module, the student is not considered as withdrawn based on not attending the later module. However, a recalculation of aid based on a change in enrollment status may still be required.

Students who provide written confirmation to the Financial Aid Office at the time of ceasing attendance that they plan to attend another course later in the same payment period (semester) are not considered to have withdrawn from the term. If the student does not provide written confirmation of plans to return to school later in the same payment period or term, VU considers the student to have withdrawn and begins the R2T4 process immediately. However, if the student does return to VU in the same term, even if they did not provide written confirmation of plans to do so, the student is not considered to have withdrawn after all and is eligible to receive the Title IV funds for which the student was eligible before ceasing attendance. The Financial Aid Office will then reverse the R2T4 process and provide additional funds that the student is eligible to receive at the time of return.

Types of withdrawals

For financial aid purposes, there are two types of withdrawals: Official and Unofficial. An “official” withdrawal is one in which the student notifies the Registrar of their desire to withdraw from VU. An “unofficial” withdraw is one in which a student leaves without notifying the Registrar’s Office. Students who do not officially withdraw and pass no units (receive all grades of ‘F’) in a semester, are presumed to have unofficially withdrawn, unless the student provides the Financial Aid Office with documentation showing attendance through the end of the semester. Such documentation must be presented within 30 days of the end of the semester being evaluated. The return of aid for an unofficial withdrawal is calculated at the midpoint of the semester.

Determination of the withdrawal date

The withdrawal date used in the return calculation of a student’s federal financial aid is the actual date indicated on the official withdrawal form as determined by the Office of the Registrar. If a student stops attending classes without notifying VU, the withdrawal date will be the midpoint of the semester or the last date of academic activity determined by VU. Additional documentation supporting the last date of academic activity may be provided by the student if they verify a later date of attendance than determined by VU. 

When a student fails to begin attendance

If a student receives financial aid, but never attends classes, the Financial Aid Office will return all disbursed funds to the respective federal and institutional aid programs.

When a student fails to earn a passing grade in any class

If the student has not completely withdrawn but has failed to earn a passing grade in at least one class for the term, federal regulations require the school to determine whether the student established eligibility for financial aid. Eligibility is based on the student attending at least one class or participating in any VU academic-related activity. If Vanguard University cannot verify that the student attended, all financial aid must be repaid to the federal and institutional programs. The student’s account will be charged and the student will be responsible for any balance due.

Students who can verify attendance beyond VU’s records may submit supporting documentation to the Office of the Registrar. The student must submit supporting documentation within 30 days from the last date of the term. Recalculations for aid eligibility will not be performed for documentation received after that date.

Definition of an academic related activity

Examples of VU’s academic-related activities include but are not limited to physically attending a class where there is an opportunity for direct interaction between the instructor and students.

Proof of participation:

  • Exams or quizzes
  • Tutorials
  • Completion of an academic assignment, paper or project
  • Participating in an online discussion about academic matters
  • Initiating contact with a faculty member to ask a question about the academic subject studied in the course
  • VU required study group where attendance is taken

Undergraduate Financial Aid Opportunities

Grants and Scholarships

Academic Scholarships for First-time Freshmen and Transfers:

Vanguard University offers a wide-range of academic scholarships programs to recognize and reward the scholastic accomplishments of our most distinguished entering freshmen and transfers. Scholarship selection coordinated by the Office of Undergraduate Admission. Scholarships are renewable for 8 semesters for entering freshmen and up to 6 semesters for transfer students provided renewal GPA requirements are met. If the renewal GPA is not achieved, the academic scholarship will be reduced to the corresponding Academic Scholarship level for subsequent aid years.  Detailed information about these programs can be found on the Financial Aid Office website at https://www.vanguard.edu/admissions/financial-aid.

Eligible academic scholarship recipients who complete a FAFSA will also be considered for all types of federal, state and institutional aid in accordance with University policies and federal and state regulations. Receipt of an academic scholarship does not preclude consideration from other financial aid awarded by the Financial Aid Office.

Assemblies of God Emerging Leader:

Vanguard University administers this competitive annual award of $1,500 that may be available to full-time traditional undergraduate students who demonstrate superior involvement and leadership in their Assemblies of God (AG) church, community, and/or high school. Preference is given to students who receive a superior rating at the AG National Fine Arts Festival or National Bible Quiz. A copy of the award certificate should be submitted to the Office of Undergraduate Admission. To be eligible freshmen applicants must apply by the early action admission application deadline and have a Cal Grant (Grades 10/11, unweighted core) GPA of 3.0. The scholarship may be renewed for up to three years based on maintaining the 3.0 renewal GPA.

Assemblies of God Church GRANT Program:

Grant amounts will vary and must be requested by the Church and approved by Vanguard University before the student may be awarded. Eligible students must maintain a 2.0 cumulative GPA. A FAFSA is not required to qualify.

Cal Grant:

Eligibility for this state grant is determined by the California Student Aid Commission (CSAC), based on California high school GPA or California Community College GPA, household size and family income and assets as reported on the FAFSA. All undergraduates who are residents of California are encouraged to apply. Cal Grants do not need to be repaid. For more information visit https://www.csac.ca.gov/.

Chafee Grant:

A California state grant offered to California foster youth who have aged out of foster care to help pay for college. The maximum award is $5,000 per school year. It is a federal and state funded grant subject to annual availability of funds. It does not need to be repaid.

Federal Pell Grant:

This federal aid program is designed to provide assistance to students with the highest levels of demonstrated need. This grant is gift aid which does not need to be repaid. The amount of Pell Grant is determined based on financial need as determined by the FAFSA, cost of attendance and enrollment status.

Federal SEOG Grant:

This federal aid program is designed to provide assistance to students with the highest levels of demonstrated need. Recipients must also qualify for the Pell Grant. This grant is gift aid which does not need to be repaid.

Ministry Grant for Traditional Undergraduates:

Ministry grants of $1,000 annually are awarded by Vanguard University to those involved in full-time Christian service as ordained or licensed ministers and missionaries, or their dependents. The Office of Undergraduate Admission and the Financial Aid Office confirm eligibility at point of admission. Supporting documentation must be submitted each year by the Financial Registration deadline or the grant will be removed.

National Merit Finalist:

Awards up to 100% of tuition are available to full-time undergraduate students selected as national merit finalists and entering VU as first-time freshmen. Awards are renewable for up to four years based on maintaining a 3.0 cumulative GPA.

Scholarships:

There are additional scholarships available to VU students. Most scholarships are awarded by the Financial Aid Office and do not require a special application to be considered.

Talent Scholarships (Athletics, Music, Musical Theatre, and Theatre):

Athletics Scholarships: Available to students involved in the Intercollegiate Athletic Program at Vanguard University. Award amounts will vary and are determined by the Athletic Department. Recipients are selected annually and are renewable upon the recommendation of the athletic coach and athletic department.  Recipients of Athletic scholarships are not eligible to receive Vanguard Need Grants or Vanguard Grants. Athletic scholarship amounts cannot exceed direct costs, which include tuition, on-campus housing and university meal plans. Athletic scholarships will not be awarded for health insurance, books, transportation, off-campus or with parent living expenses.

Music Scholarship: Available to Music majors, exceptionally talented non-majors may also be considered. Award amounts will vary and are determined by the Music department. Audition required.

Music Theatre Scholarship: Available to Musical Theatre majors only. Award amounts will vary and are determined by the Theatre department. Audition required.

Theatre Scholarship: Available to students who make significant contributions to Theatre productions sophomore through senior year. Award amounts will vary and are determined by the Theater department. Audition required. 

Vanguard Need Grant and vanguard grant:

These Vanguard University grants may be awarded to Traditional Undergraduate Students who demonstrate particularly high levels of financial need or merit. Recipients are selected by the Financial Aid Office. Students must complete a FAFSA annually by March 2nd to be considered. Student athletes are not eligible to receive these awards.

Student and Parent Loans

All federal loans require that the student complete the Free Application for Federal Student Aid (FAFSA) and respond to any requests from the Financial Aid Office for additional information. Once a loan has disbursed, students have 120 days to request that the loan be cancelled if they no longer wish to borrow it.

Federal Perkins Loan:

This federal loan program expired in September 2017 and is no longer available.

Federal Subsidized and Unsubsidized Direct Loans:

Low-interest loans for students enrolled at least half-time, awarded based on need. Repayment begins 6 months after the student is no longer enrolled at least half-time. Origination fee applies.

Federal Direct Parent PLUS Loan:

A low-interest federal loan available to credit-worthy parents of dependent undergraduate students who apply online at https://www.studentloans.gov/myDirectLoan/index.action and complete a Master Promissory Note. Maximum award amount equals the cost of attendance minus all other aid received. Origination fees apply.

Private Loans:

Loans for credit-worthy students who complete the application process with the lender of their choice.

Student Employment

Federal Work-study:

A source of employment for students who qualify based on financial need. This program is jointly funded by the federal government and Vanguard University. Students are hired part-time by an employer on campus, and they may earn up to the amount listed on their financial aid award letter.   

VA WORD STUDY:

A source of employment for students who qualify based on their G.I. Benefit eligibility. This program is fully funded by the Department of Veteran Affairs. For more information, contact the university's VA School Certifying Official.

Professional Studies Financial Aid Opportunities

Grants and Scholarships

Cal Grant:

This California state grant eligibility is determined by the California Student Aid Commission (CSAC), based on California high school GPA or California Community College GPA, household size and family income and assets as reported on the Free Application for Federal Student Aid (FAFSA). All undergraduates who are residents of California are encouraged to apply. Award amounts are pro-rated based on enrollment. Cal Grants do not need to be repaid. For more information visit https://www.csac.ca.gov/.

Chafee Grant:

A California state grant offered to California foster youth who have aged out of foster care to help pay for college. The maximum award is $5,000 per school year. It is a federal and state funded grant subject to annual availability of funds. It does not need to be repaid.

Federal Pell Grant:

This federal aid program is designed to provide assistance to students with the highest levels of demonstrated need. This grant is gift aid which does not need to be repaid. The amount of Pell Grant is determined based on financial need as determined by the Free Application for Federal Student Aid (FAFSA), cost of attendance and enrollment status. Award amounts are pro-rated based on enrollment.

Federal SEOG Grant:

This federal aid program is designed to provide assistance to students with the highest levels of demonstrated need. Recipients must also qualify for the Pell Grant. This grant is gift aid which does not need to be repaid.

Student Loans

Federal Subsidized and Unsubsidized Direct Loans:

Low-interest loans for students enrolled at least half-time, awarded based on need as determined by the Free Application for Federal Student Aid (FAFSA). Repayment begins 6 months after the student is no longer enrolled at least half-time. Origination fee applies.

Federal Direct Parent PLUS Loan:

A low-interest federal loan available to credit-worthy parents of dependent undergraduate students who apply online at https://www.studentloans.gov/myDirectLoan/index.action and complete a Master Promissory Note. Maximum award amount equals the cost of attendance minus all other aid received. Origination fee applies. Student must have completed a Free Application for Federal Student Aid (FAFSA).

Private Loans:

Loans for credit-worthy students who complete the application process with the lender of their choice. May be applied to prior balances. No Free Application for Federal Student Aid (FAFSA) required.

Graduate Financial Aid Opportunities

Graduate students are eligible to receive federal and/or state financial aid if enrolled at least half-time in graduate level coursework. Only courses numbered in the 500s, 600s and 700s are considered graduate level.

Grants and Scholarships

Academic Scholarships for Graduate Students:

Awarded by Vanguard University and available to Graduate Education, Psychology, and Religion students who demonstrate the required cumulative GPA during their undergraduate studies. Renewable annually, no FAFSA is required.

  • Silver Award (10% discount), 3.50-3.74 GPA
  • Gold Award (15% discount), 3.75-4.0 GPA

Graduate Religion Ministry Grant:

Vanguard University offers awards of $75 per unit is available to those enrolled at least half-time (5 units per semester) who are involved in full-time Christian service as ordained or licensed ministers and missionaries. The Office of Undergraduate Admission and the Financial Aid Office confirm eligibility at the point of admission. Supporting documentation must be provided each by the Financial Registration deadline or the grant will be removed. Renewable annually, FAFSA not required. 

Christian Educator’s Grant:

Awarded by Vanguard University to students teaching full-time in a Christian school receive a 15% tuition grant. They must be employed in the same field or specialty in which the teaching credential or degree will be obtained. Cannot be combined with academic scholarships. Questions about eligibility should be directed to Graduate Education. Renewable annually, FAFSA not required.

Student Loans

Federal Unsubsidized Direct Loan:

Graduate students enrolled at least half-time who complete a Free Application for Federal Student Aid (FAFSA) may borrow up to $20,500, not to exceed their cost of attendance when combined with other aid. Repayment begins 6 months after student is no longer enrolled at least half-time. Origination fee applies. Students must complete Entrance Counseling and a Master Promissory Note at https://www.studentloans.gov/myDirectLoan/index.action.

Federal Direct Graduate PLUS Loan:

Graduate students enrolled at least half-time who complete a Free Application for Federal Student Aid (FAFSA) may apply only https://www.studentloans.gov/myDirectLoan/index.action. This is a low-interest federal loan available to credit-worthy graduate students. Maximum award amount equals the cost of attendance minus all other aid received. Origination fee applies.

Financial Aid Fraud

Any fraudulent use of financial aid funds is cause for immediate suspension or dismissal, as well as discontinuance of future financial aid. This includes, but is not limited to, fraudulent statements on financial aid forms, tax documents and student worker timesheets for both hours worked and approval obtained.

Note: The procedures and policies listed above are subject to revision without advance notice based on changes to federal or state laws, regulations, or school policies. If changes are made, students must abide by the most current policy. More information is available online at http://www.vanguard.edu/financialaid. Any questions about this information can be directed to the Financial Aid Office at financialaid@vanguard.edu or call 714.966.5490.

Costs and Payment Policies

Educational Expenses

Payment of educational costs must be considered well in advance of registration. The essential costs are published prior to each new year and are available to students and parents so that proper preparation may be made. Each student is responsible for keeping his or her student account current. For a complete list of tuition, fees, room and board charges, please refer to the current course schedule. The University reserves the right to change tuition, fees, room and board charges without advance notice, should conditions so warrant.

Payment of Education Costs

Since the essential costs (tuition, fees, room, and board) are known in advance, students must make arrangements prior to registration to handle their account in accordance with university policies. The Vanguard University Financial Aid Office exists to assist the student in planning and procuring funds for educational costs. Students should pursue all forms of financial assistance through the Financial Aid Office.

Financial Registration 

Financial Registration is when a student must finalize their payment arrangements for each semester once they have completed academic registration. This may include submitting necessary documents for financial registration purposes and selecting a semester payment option. All students are responsible for completing Financial Registration by the published deadlines despite the receipt of an invoice, billing statement, or payment reminder.  Refer to http://www.vanguard.edu/resources/accounting/tuition-refund-policy for more information.

Semester charges are payable on or before the published Financial Registration deadlines, as well as any previous semester balances.  Financial aid from approved loans, scholarships, and other forms of student aid are permitted in order to reduce the total amount due.  All such student aid is administered through the Financial Aid Office.

The University offers two semester payment options. Prior balances (all charges related to a previous semester) must be paid in full. Semester payment arrangements must be made prior to the published Financial Registration deadline:

Option 1) Pay-In-Full: Pay the full amount referenced on your MyBill account by the published Financial Registration deadline.

Option 2) Semester Payment Plan: Pay your semester balance referenced on your MyBill account interest free in 5 or 4 monthly installments. Students must enroll in a semester payment plan by the published Financial Registration deadline. There is an enrollment fee each semester with this payment option.

*All Vanguard students must complete a Financial Obligation Agreement with the Office of Accounting Operations by the published Financial Registration deadline. This document must be complete annually. 

Please visit the following website for more information regarding Financial Registration: https://www.vanguard.edu/resources/accounting

Bookstore Charges

Books, printed notes, and other supplies required for courses offered may be purchased by students from the Vanguard University Bookstore; see Bookstore website at http://www.bkstr.com/vanguarduniversitystore/home/en. Purchases may be made with cash, check, or major credit cards. Students are unable to charge books and supplies to their student account.

Unfulfilled Financial Obligation

If a student does not meet their financial obligation to the University as agreed upon in the Financial Obligation Agreement, the Office of Accounting Operations will place a financial hold on the student’s account restricting all future registration, transcripts, and diploma. If the account remains delinquent for more than 90 days, the student is subject to placement with a third party collection agency and may be submitted to the Franchise Tax Board (FTB) for interception of their state tax refund. If the account is placed with a collection agency, a 10% annual interest fee will be added to the account as well as negative marks on the student’s credit report.

Transcripts

There is a minimal fee per transcript. For 24-hour service, additional fees may be charged. An official transcript will not be issued to, or on behalf of, any student who has an active financial hold on their account by the Office of Accounting Operations.

Diplomas 

A Diploma will not be issued to, or on behalf of, any student who has an active financial hold on their account by the Office of Accounting Operations. 

Meals

Resident students are required to take their meals in the Café unless they have received a medical accommodation prior to the beginning of the semester or are living in an approved non-boarding room (see the Student Handbook for more information). Anyone seeking an accommodation should contact the Disability Services Office.

Room

Residence on campus is available for traditional undergraduate students in two residence towers, three residence halls, and Vanguard Centre. Room costs are established on an annual basis, and rooms are to be vacated at the end of the academic year or upon withdrawal from classes.

Refund Policies

The following refund policies apply to the traditional undergraduate and graduate programs only. For Early Childhood Program and degree completion refund policies, see the Professional Studies catalog section.

Tuition Refunds

Tuition refunds will be generated once the student reduces their course load or withdraws from the University. An official add/drop or withdrawal form must be filed with the Registrar’s Office. Refunds will be based on the date of receipt of the official forms by the Registrar’s Office according to the following tuition refund schedule:

Full Semester Course Schedule

Date Refund Percent
Prior to the First Class Session 100%
Through the Second Week of the Semester 100%
Through the Fourth Week of the Semester 50%
Through the Eighth Week of the Semester 25%
After the Eighth Week of the Semester 0

 3-4 Week Course Schedule

Date Refund Percent
Prior to the Second Course Meeting Date 100%
After the Second Course Meeting Date 0

 5-7 Week Course Schedule

Date Refund Percent
Prior to the Second Course Meeting Date 100%
Prior to the Third Course Meeting Date 50%
Prior to the Fourth Course Meeting Date 25%
After the Fourth Course Meeting Date 0

 8-10 Week Course Schedule

Date Refund Percent
Prior to the Second Course Meeting Date 100%
Prior to the Fourth Course Meeting Date 50%
Prior to the Fifth Course Meeting Date 25%
After the Fifth Course Meeting Date 0

8 Week ONLINE Course Schedule

Date Refund Percent
Prior to 12:00am on Sunday of Week 2 100%
Prior to 12:00am on Sunday of Week 4 50%
Prior to 12:00am on Sunday of Week 5 25%
After 12:00am on Sunday of Week 5 0

The refund schedule applies to all tuition, fees, room and board charges.  Students who withdraw or are expelled from the University may have their financial aid or a portion of their financial aid returned to the various aid programs. Any student who wishes to withdraw from the University must notify the Registrar’s Office of their “intent to withdraw”. The amount of financial aid returned for the student will be calculated based on this date. Federal aid will be returned based on the number of days the student attended/completed during the semester. State and institutional aid will be returned based on the refund percentage applied to the student’s institutional charges. See the Financial Aid Office for specific calculations.

Both Fall and Spring semester classes follow a  regular five-day business week. Other class schedule formats are prorated accordingly.

Other Fees

All other fees are refundable based on the tuition refund schedule previously listed.

Student Account Credit Balances

Students who have a credit balance on their account are eligible to receive a credit balance disbursement. If a student has a Title IV credit on their account, then a disbursement will automatically be processed unless the student has authorized a hold on the funds until the end of the award/loan period.

Students who are expecting a credit balance disbursement have the option of receiving their disbursement via ACH Direct Deposit, which allows Vanguard University to electronically transfer funds into a checking or savings account designated by the student, or via paper check mailed to the primary home address on file. For instructions on how to sign up for ACH Direct Deposit, please visit the Accounting website and select “Electronic Refunds (eRefunds)” (see http://www.vanguard.edu/resources/accounting).

Room and Board Refunds

Room and board refunds will be given to students who have withdrawn from the University or have received an on-campus exemption. The refund is based on the Full Semester Course Schedule previously listed and is calculated from the established University occupancy date and the actual date of vacancy.

Orientation Fee

This fee is non-refundable.

Office of Accounting Operations Information

Location:
1st Floor of the Scott Academic Center, Suite 131
Office/ Cashier Hours:
Monday- Friday, 8 a.m.  to 5 p.m.

24 hour online bill payment: MyBill

Contact Information:
Email: AccountsReceivable@vanguard.edu
Phone: (714) 966-5489
Fax: (714) 662-5233
Website: http://www.vanguard.edu/resources/accounting